Volunteers needed for 2014 General Assembly!

The 2014 General Assembly is coming up quickly in late June, and our organising committee needs your help! Ideally, they would like to see every member of Victoria Centre contribute to the success of this event. Not only are we hosting our fellow astronomers from across Canada, we are also celebrating the 100th anniversary of Victoria Centre!

Job Descriptions – Additional Volunteers Needed (50 positions)

February 10, 2014

 

CHAIRPERSON COMMITTEE – Reports to Paul Schumacher and Mark Bohlman ( 10 positions open)

IT Chair (1 needed)

• Identifies A/V needs, equipment and sourcing for all GA events (mostly UVic Sourcing)
• Manages IT needs and infrastructure during all GA events

Music Night Coordinator ( 1 needed) Co-Coordinator Dr. Jim Hesser

• solicits talent -coordinates venue requirements with Felicitas Pub
• coordinates drink coupons to go in Goody bags
• keeps liaison with talent, makes sure ready to go
• deals with unexpected issues

First Aid Personnel (3 needed)

• deals with any emergency that may come up (one on-call each day)

Signage / Umbrella Guru (1)

• Arranges for design, production and installation of directional signage during event on campus, at airport
• Arranges for umbrellas during rain days

UVic Telescope Liaison (1)

• Works with Russ Robb to set up and manage evening viewing at UVic rooftop scope during GA

Photographers / Videographers (3)

• Members to record events of all GA activities

 

REGISTRATION COMMITTEE– Reports to John McDonald, Chris Purse and Reg Dunkley (2 positions open)

Lodging Coordinator (1 needed)

• Liaison with UVic for all lodging issues prior to and during event- rooms lists, room assignment issues

Collateral Coordinator (1 needed)

• Responsible for Production and Distribution of Nametags, vouchers and distribution of registration packets/info books (working with Reg)

 

FINANCE COMMITTEE Reports to Nelson Walker (1 position open)

Assistant Controller (1 needed)

• Back up to Nelson, assists with record keeping and money handling during GA

 

HOSPITALITY COMMITTEE Reports to Deb Crawford (14 positions open)

Check–in Desk Personnel (6 needed)

• Greets arrivals at Cadboro Commons desk location
• Souvenir sales and distribution

Catering/Meals Coordinator ( 1 needed)

• Liaison with UVic Catering to confirm meal counts, coffee breaks all scheduled meals run smoothly

Meeting Room Coordinator (1 needed)

• Liaison with UVic to see that all rooms are correctly booked and no issues arise during GA

Tours Coordinators (2 needed)

• Makes sure all tours go as scheduled- Whale Watching, Butchart, Maritime Museum, Shopping Tour, Historic Tour
• Assists Deb with head counts and preplanning and vendor liaison
• Coordinates with Transportation Committee for drivers where needed

Welcome BBQ Helpers (4 needed)

• Help with planning set-up and liaison for outside catered meal at DAO
• Help with running BBQ during event

 

TRANSPORTATION COMMITTEE – Reports to Charles Banville (21 positions open)

Transportation Assistant (1 needed)

• Back-up to Charles to help with planning, bookings, driver coordination, outside transport providers if needed

Drivers (20 needed)

• to drive guests to and from airport, bus terminal, ferries, DAO, tours
• drivers will be reimbursed for their gas mileage for driving delegates to and from lodging to arrival/departure location and from to RASC organized events/tours

 

A/V SERVICES COMMITTEE – Reports to TBD Chairperson (2 positions open)

A/V Coordinators (2 needed)

• back-up to TBD Chairperson
• assists with A/V needs list, special music tracks, additional A/V requests, UVic Liaison